Executive Administrative Assistant
We’re Hiring
Location: Falls Church, Virginia (Onsite Required)
Employment Type: Full-time
About Us
Azzad Asset Management is a leader in faith-based, Islamic investing (or halal investing). It specializes in socially responsible strategies that align with Islamic finance principles.
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership and help ensure the smooth operation of day-to-day activities. This role is ideal for someone who thrives in a dynamic environment, is comfortable wearing multiple hats, and is excited to play a key role in the growth and success of a mission-driven financial firm.
Key Responsibilities
- Provide executive-level administrative support, including calendar management, meeting coordination, and handling communications.
- Monitor and prioritize all incoming communications and requests, including mail, emails, custodian alerts, and phone calls, and respond or escalate as appropriate.
- Handle routine business operations, including completing company forms (e.g., insurance applications, state registrations), assisting with vendor coordination, and supporting light bookkeeping.
- Maintain and update CRM records, document management systems, and custodial platforms to ensure accuracy and compliance.
- Handle all day-to-day responsibilities as needed, including assisting the COO with various administrative duties and ad hoc projects.
Qualifications & Skills
- Bachelor’s Degree in a related field
- 5+ years of administrative experience, preferably supporting financial advisors or executives
- Strong Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams), Salesforce
- Excellent organizational and time management skills with attention to detail
- Strong written, verbal and interpersonal communication skills
- Capable of managing multiple priorities in a fast-paced environment
- Analytical and detail-oriented with a high degree of accuracy
Please note: Applicants must be a U.S. citizen to be considered. A thorough background check is required to be considered for employment at Azzad.
Azzad does not accept resumes from group contracting firms or recruitment agencies.
